Time clock hours3/23/2023 ![]() The on-call time isn’t even compensable if the employee has to carry a pager and report to work within a specific, reasonable time period. This is true so long as the employee is free to engage in personal activities when he or she is on call. An on-call employee who is not required to remain on the employer’s premises, but is only required to notify the employer where he or she may be reached is not working while on call. Whether time spent on-call is compensable is a very fact-specific question. While all hourly employees are non-exempt, there are both exempt salaried employees and non-exempt salaried employees. Non-exempt employees are entitled to overtime pay and exempt employees are not. However, it is actually the distinction between exempt and non-exempt employees which is relevant for timekeeping purposes. Many employers incorrectly believe that the important distinction for timekeeping purposes is between hourly and salaried employees. Hourly employees are only entitled to be paid for the hours that they actually worked. Salaried employees are entitled to receive their full amount of base pay if they work any hours during a work period. To change staff time entry methods in mass, use Edit All Staff Settings from the Staff Portal menu.The FLSA requires that time records show the date and time a worker’s workweek starts, the number of hours worked each day, and the total hours worked during the week. Defaulted Time Entry Methods can always be changed by going to the staff member's Portal Settings tab, changing the Time Entry Method, and saving the change. If most or all of your employees have the same time entry method, you can set a Default Time Entry Method.Īll newly created staff will automatically have this method saved to their Portal Settings tab. Click on the links for more information on each method. Jackrabbit offers 3 different methods for your staff to enter their time in the Staff Portal. If you are using Express Payroll, make sure that your Jackrabbit Hour Types match your Express Payroll Pay Types. Otherwise, the staff will not have this time in the approved hour totals and will not be compensated for them. This is the only way these hours will be included in the pay period. For example, if an employee gets vacation time, they will need to enter these hours into the time clock. It's important for staff to record time entries for the hours which weren't worked but for which they are paid. ![]() A User with the Time Clock permission can assign overtime from the staff person's Time Card tab. *The Hour Type Overtime is not available for selection by the staff when entering their time in the clock. Holiday, Sick, Vacation, PTO - hours not actually worked but staff are paid for these hours.Only hours can be specified as overtime hours.) Overtime - hours which are at a higher rate of pay due to hours being over state limits (remember that overtime pay will not be calculated.Regular - normal staff hours (this is reserved and can't be unchecked).Only the checked hour types will be available for staff to select*. Place a check mark next to the hour types your organization will use. The purpose of Hour Types is to mark each time entry with a description of what the hour represents. Example: If your organization adds on 15 minutes before staff start work and 15 minutes at the end of their shift, add 30 as the buffer. Per Time Entry - The amount of minutes entered will be added to each time entry.Example: If your organization adds 15 minutes to each day worked, add 15 as the buffer. Per Day - The amount of minutes entered will be added to each day's scheduled time.If staff is only allowed 5 minutes between classes, enter 5 as the buffer. Example: If your organization adds 5 minutes before and after class, enter 10 minutes as the buffer. Per Clas s - the amount of minutes entered will be added to each scheduled class duration.After adding a time buffer, be sure to click Save Changes. This will provide a more accurate comparison between actual and scheduled hours. If staff are paid for time before and/or after class, for example for set up or clean up, enter this additional time as a time buffer. The Time Buffer setting allows you to add time to the staff’s scheduled time. Scheduled hours are calculated from the class start and end times located within each class the staff person is assigned to. ![]() In the time approval process, the person approving employee time is alerted when a staff person's actual hours worked are greater than their scheduled hours. Staff > Staff Portal > Portal Settings. They are: Time Buffer, Hour Types, and Default Time Entry Method. When you are setting up the Time Clock for your organization, there are 3 Time Entry Settings available in the ![]()
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